Exhibitor Terms & Conditions

Exhibitor Terms & Conditions

These are the Terms and Conditions / Booking Conditions that exhibitors should adhere to:

GENERAL

Opening Day

You must trade for the whole day you have booked (from 11.00hrs until the close of the festival at 17.00hrs. Traders are not permitted to close or break down their stalls until closing time.

Opening and Closing Times

Trading may take place from 11am on the day. Trading hours publicised are 11am to 5pm

Clearance Period

At the end of the day of trading you must vacate the stall within one hour of the day’s closure to allow time for handover of the site back to the Parks Trust.

Servicing stalls

Vehicles should be removed immediately upon loading or unloading.

The Festival ground is pedestrianised between 10.30am to 5.30pm

During these times there should be no market vehicles in the area. Any “topping up” if required, must be carried out without the use of a vehicle within the festival site.

Encroachment / Storage

Building out beyond the limitations of the allocated stall area will not be permitted. 

Cancellation Policy for MKFoodFest

Reservations of pitches will lapse if payment is not made by 30th June. Reservations are not secured until 100% of the fee is paid.

100% refunds if cancelled before 31 June.

50% if cancelled at least three weeks before opening day of event

No later refunds.

Refunds

No refunds can be made for circumstances beyond our control (e.g. bad weather / number of customers etc). 

STALL HOLDERS

Each Stallholder will be required to provide information regarding:

  1. Indemnity / Insurance

Be in possession of Third Party Public Liability Insurance in the sum of £5 million and indemnify the The Parks Trust, and MKFoodFest against any claims whatsoever as may arise as a result of using the stall.

  1. Paperwork

All exhibitors are required to provide copies of their paperwork regarding food hygiene, health & safety risk assessment, sale of alcohol etc. where appropriate before the 30th June. Failure to provide this paperwork will exclude you from trading on the day.

This checklist and relevant paperwork will be sent out to traders when their pitch allocation is confirmed.

  1. Alcohol

Alcohol sellers are asked to ascent to the following:

As a retailer/trader I will be responsible for the lawful running of my stall. I will at all times keep the Premises Licence Holder and the designated Premises Supervisor fully indemnified against all actions, proceedings, claims, fines, costs and expenses, which they or any of them may be liable to incur arising out of any offence committed under the Licensing Act 2003, with respect to my participation in MKFoodFest

  1. Sub-Letting

Ensure that no assignment or sub-letting of the stalls occurs.

  1. Good Order

Be solely responsible for keeping and maintaining proper order on the stall.

  1. Nuisance etc.

Ensure that nothing shall be done to cause nuisance or annoyance to members of the public, the Council’s representatives or other traders, or to contravene any statute, by-law or regulation of the Council.

  1. Litter

Ensure that no litter is unnecessarily deposited and take all reasonable steps to prevent the deposit of such. Upon cessation of MKFoodFest, remove any litter or rubbish generated by the stall, by workers and customers, from the site and leave it in a clean and tidy condition.

  1. Electrical Equipment

Ensure all electrical equipment is either still under warranty or has been PAT tested and has the correct documentary evidence.

  1. Management

Comply immediately with such requests by the Event Manager, any authorised officer of MK Council or MKFoodFest committee as may be necessary for the good management of the Festival.